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Mileage Reimbursement Calculator

This mileage reimbursement calculator multiplies the miles you drove by a rate per mile. The rate is pre-filled with the IRS standard mileage rate for business use that applies from 1 July 2026: 76 cents. Example: 1,000 miles pay $760.00.

Example: Miles driven 1,000 miles · Rate per mile 76 cents · Tolls and parking 0 $ → Reimbursement: Reimbursement = $760.00 (1,000 miles × 76¢). Source: Announcement 2026-11, Notice 2026-10, IRS – Standard mileage rates (2026: 76¢ business from 1 July, Announcement 2026-11 in I.R.B. 2026-29; 72.5¢ January to June, IR-2025-128 / Notice 2026-10; medical 23.5¢ / 20.5¢; charity 14¢); retrieved 4 Oct 2026. Updated: .

miles
cents
IRS business rate: 76¢ from 1 July 2026, 72.5¢ for January to June 2026. Use your employer’s rate if it differs.
$
Optional. Added on top – the mileage rate does not cover them.
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Result

Reimbursement
Reimbursement = $760.00 (1,000 miles × 76¢)
The same miles at the 2026 IRS rates
Purpose and periodIRS rateFor 1,000 miles ($)
Business, 1 July – 31 December 202676¢760.00
Business, 1 January – 30 June 202672.5¢725.00
Medical or military moving, July – December 202623.5¢235.00
Medical or military moving, January – June 202620.5¢205.00
Charity, all of 202614¢140.00
Working
  • Rate in dollars: 76¢ ÷ 100 = $0.76 per mile.
  • Miles × rate: 1,000 × $0.76 = $760.00.
Rates as published on irs.gov and read on 4 October 2026; the IRS changed the 2026 rates on 1 July. They are reset at least once a year. Employers are free to pay more or less than the IRS rate – amounts above it are generally taxable wages. Not tax advice.

How it is calculated

Mileage reimbursement is the amount paid for using your own car for work, charity or medical trips: miles driven × rate per mile. Most US employers use the IRS standard mileage rate because reimbursements up to that rate, paid under an accountable plan, are not taxed as wages.

2026 IRS standard mileage rates

The IRS set two sets of rates for 2026. From 1 January to 30 June: 72.5 cents per mile for business, 20.5 cents for medical trips and military moves, 14 cents for charity. From 1 July to 31 December: 76 cents for business and 23.5 cents for medical and military moving; charity stays at 14 cents because that rate is fixed by law. Use the rate that was in force on the day of the trip.

Formula and worked example

Reimbursement = miles × rate ÷ 100 (rate in cents) + tolls and parking. For 1,000 business miles in the second half of 2026: 1,000 × $0.76 = $760.00. With $25.00 of tolls the claim comes to $785.00. The same 1,000 miles driven before July pay $725.00; as medical mileage they count $235.00 (July to December) or $205.00 (January to June), and for a charity $140.00.

What the rate covers

Frequently asked questions

What is the IRS mileage rate for 2026?

For business use it is 72.5 cents per mile from 1 January to 30 June 2026 and 76 cents from 1 July to 31 December 2026. Medical and military-moving mileage is 20.5 cents, then 23.5 cents; charity mileage is 14 cents all year.

How do I calculate mileage reimbursement?

Multiply the miles by the rate per mile. 1,000 miles at 76 cents are 1,000 × $0.76 = $760.00.

How much is 12,500 miles worth at 72.5 cents?

12,500 × $0.725 = $9,062.50. Set the rate field to 72.5 for trips made in the first half of 2026.

Does my employer have to pay the IRS rate?

No federal law requires it. The IRS rate is the ceiling for tax-free reimbursement, not a minimum; some states, such as California, do require employers to cover work-related vehicle costs.

Are tolls and parking included in the rate?

No. They are added on top: 1,000 miles plus $25.00 in tolls come to $785.00.

Sources and legal basis

As of: · Editorial policy

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